COVID-19 Safety Plan
Message from the President
Canda Six Fortune Enterprise is committed to providing a safe and healthy workplace for all our workers which also increases the safety of customers. To ensure that we have a safe and healthy workplace, we have developed the following COVID-19 Safety Plan in response to the COVID-19 pandemic. Managers and staff are all responsible for carrying out this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our staff and management team. Only through this cooperative effort can we establish and maintain the safety and health of our staff and workplaces.
During this time, we want to emphasize that communication with your manager is very important. Please inform your manager if you need help in any way during these turbulent times. In the COVID-19 Safety Plan below, you’ll find out the steps that we have taken and will continue to take in order to reduce the risk of transmission and maintain a healthy work environment.
We will continue to monitor any new COVID-19 updates from Health Canada as well as other government and health officials and adjust these guidelines at regular intervals as the situation develops. We thank you for your understanding and patience.
In order to help keep staff members updated on where active cases are occurring, regularly updated geographical reports of COVID-19 case numbers have been posted on the Employee Notice Board since February 2020. Information regarding COVID-19 outbreak measures and changes in workplace practices have been communicated to staff through the release of company-wide memorandums via email and was later posted centrally at the Employee Notice Board. COVID-19 news and developments are also regularly sent to staff and managers through email.
2. Face Masks and Hand Sanitizer
It is mandatory that anyone who enters company premises, including visitors, contractors as well as company staff (such as sales and warehouse staff), wear face masks. If you are working outside of company premises and enter an enclosed area containing other people, for example you enter a building such as a restaurant or store, you also must wear a face mask.
Disposable face masks and hand sanitizer have been available to staff as of the end of January. Face masks are available at the front desk/reception area. Warehouse and sales staff have also been provided with smaller, individual bottles of hand sanitizer as they may have a higher chance of encountering people or items arriving from outside of the company or office.
We have also assisted our staff in putting in a bulk order for face masks in April; these face masks can be purchased by staff members for personal use, including use by family and friends.
3. Screening and policies for employees exhibiting signs and symptoms of COVID-19
We are elevating our health and safety precautions. If you have had symptoms of COVID-19 or have been feeling ill in the last 10 days, you MUST stay home and self-isolate for a minimum of 14 days or until after you no longer have symptoms and feel well again, whichever period is longer. Please contact your manager and the HR Department to let them know that you are feeling unwell and efforts will be made to arrange for remote work (depending on the nature of your position and whether it would be possible to work remotely) or time off.
Signs and symptoms of illness/COVID-19 may include, but are not limited to:
• New or worsening cough
• Shortness of breath
• Sore throat
• New muscle aches
We ask all staff members to self-monitor and assess themselves for any changes in health.
Please be aware that the period of self-isolation may be different if you have been confirmed by health officials to have contracted COVID-19. In that case, you must follow the advice of such health officials and let your manager and HR Department know of the situation as soon as possible. All efforts will be made to allow you to either work from home or take time off.
In addition, if you have had contact with any individual(s) who have been confirmed by health officials to have contracted COVID-19, please contact your manager and HR Department as soon as possible: you also MUST stay home for 14 days and monitor for symptoms.
Staff members who have travelled to ANY international destination(s), including the United States will be required to inform their manager and the HR department of their international travel and to self-isolate and monitor for symptoms at home for 14 days after arriving in Canada. We ask all staff to avoid travelling overseas, including travel to the United States.
For those colleagues who will be in contact with friends and family arriving from outside of the country, please self-isolate at home for 14 days. It would be necessary to inform your manager and the HR department prior to their arrival in order to coordinate work arrangements.
**In all such cases above where staff are required to self-isolate, efforts will be made to allow these staff members to work from home or take time off (depending on the nature of their position and whether it would be possible to work remotely).
4. Enhanced Cleaning Protocols
Increased frequency and strength of cleaning of surfaces: cleaning of door handles, light switches and other surfaces that are frequently touched to twice per day, once in the morning and once after office hours.
5. Handshakes, Handwashing and Hygiene
Handwashing is one of the most important ways to reduce the risk of contracting COVID-19. Our hands may touch surfaces contaminated with the virus and then bring it to our mouth, nose and other openings throughout the course of the day. It is extremely important to avoid touching your face and openings such as your mouth, nose and eyes with unwashed hands.
Please wash your hands with soap and water upon arrival to work, prior to eating, before and after breaks, after handling cash, as well as after handling common tools and equipment. Instructions on proper handwashing techniques have been posted in washrooms and by the sink in the pantry/breakroom.
During this special time please avoid handshakes as it helps to spread the virus; “no handshake” posters have also been posted in the reception area.
We would also like to encourage all staff to practice good respiratory hygiene; please cover your mouth and nose with your sleeve, elbow or a tissue when coughing or sneezing. If you used a tissue, please dispose of your tissue in a trash bin and then wash or sanitize your hands afterwards.
6. Maintain Social Distancing
What is social distancing or physical distancing? It is the act of keeping a distance of at least 2 arms lengths (approximately 2 metres) from others, as much as possible. We ask all staff to maintain a physical distance from each other in order to minimize the possibility of COVID-19 transmission.
Social Distancing Measures at Canda Six Fortune Enterprise
1) Alternative work schedules and remote work:
General office staff (which includes sales staff) are alternating between working from home/remotely and in office on an assigned schedule. This arrangement will allow us to uphold the practice of social distancing; putting more physical distance between staff members by decreasing the number of staff in the office and within each department at any given time.
Sales staff have also been advised not to come physically into the office for work unless it is absolutely necessary; they may work remotely instead.
2) Split shifts for warehouse staff:
Warehouse staff are split into either morning or afternoon shifts, eliminating overlapping shift times and contact between warehouse staff on different shifts. This measure will allow for social distancing by minimizing the number of staff working in the warehouse at any one time.
3) Reduction of interaction between different groups of staff:
General office staff and warehouse staff are asked to maintain a certain distance from each other and reduce physical interaction, such that any potential transmission would be localized in either the office or warehouse only.
Sales and general office staff should not be taking their lunch in the pantry, as the pantry will be reserved for the use of warehouse staff. General office staff should take their lunch at their desk instead.
Sales and general office staff are not permitted to enter the warehouse at this time. Staff purchase pick up will occur in separate locations for general office and warehouse staff; sales and general office staff are not permitted to enter the warehouse to pick up their orders, instead the items will be brought into the office, outside of the warehouse for them to pick up.
4) Virtual meetings and interviews:
Meetings and interviews are no longer held in person, this is a measure to help minimize close contact with multiple individuals, as well as reduce contact with individuals from outside of the company. The Huddle Meeting for March was cancelled to avoid physical contact between large numbers of staff members as an example.
5) Occupancy limit per lunch table:
Warehouse staff members must eat at separate tables during lunch/break in the pantry to a maximum of one person per table. This will help to eliminate grouping of staff and gatherings during lunch/break periods. Excess chairs have been removed from tables in order to encourage staff to abide by this rule.
7. Work Related Travel and Visitors
All domestic and international business trips have been cancelled until further notice. A new travel policy was announced to suppliers, employees and potential visitors; staff will no longer participate in events where event participants may have travelled from COVID-19 affected areas within the last 30 days. Physical meetings between members of different offices have been cancelled or postponed; meetings may be held remotely. Vendor visits have also been postponed, cancelled or held remotely.
Visitors and warehouse contract workers are subject to the same COVID-19 related policies and procedures as Canda Six Fortune staff and must also fill out a Health and Travel Declaration Form. The Health and Travel Declaration Form requires individuals to report whether they have travelled outside of Canada within the last 14 days, it also asks health related questions such as whether not they have experienced any COVID-19 related symptoms. If the individual answers ‘yes’ to any of the questions on the form, they will be denied access to company premises.
8. Flexible Scheduling for Transit Users
Staff members who are using public transit to commute to work may speak with their managers about flexible scheduling in order to allow for the use of public transit on off-peak hours. For example, they may start and end their shift an hour later in order to avoid the rush of people during peak hours. During off-peak hours less of the public may be onboard public transit vehicles which can help staff members maintain social distancing protocol and reduce their chance of contracting COVID-19.
**All company staff must follow the policies and procedures outlined in the COVID-19 Safety Plan, failure to do so will result in disciplinary action at the discretion of the Company.**
Please note: As of May 19, 2020, the COVID-19 Safety Plan will be reviewed every 14 days in order to take into account any changes in the progression of the outbreak and reassess the COVID-19 polices and measures within the plan. Changes will only be made after careful consideration as the health and safety of our staff is paramount.